Mailing and Addressing Services

Addressing Services

Variable Data Addressing

• Prints a variable name and address in the address area
• Choose this option if you are supplying the address file and we’ll print your list exactly as is
• Your order will be bulk shipped to you for affixing postage and delivery to your local post office
• Postage is not included

Variable Data Addressing with List Processing

• Prints a variable name and address in the address area
• This online printing option will be used if you are mailing the mail piece by stamp or meter strip
• List processing includes:
  • CASS certification (Coding Accuracy Support System)
  • Deletion of duplicates upon request
  • Checking for non-deliverable mail
  • NCOA (National Change of Address)
• We will return the updated NCOA records and the non-mailable records so you can update your database
• Postage is not included

Variable Data Addressing and Mailing with Your Permit

• Will use your indicia and mail from the post office where you hold your permit
• We will ship this mailing to you, along with all necessary paperwork, to mail at your local post office
• List processing includes:
  • CASS certification
  • Deletion of duplicates upon request
  • Checking for non-deliverable mail
  • NCOA
• We will return the updated NCOA records and the non-mailable records so you can update your database
• Postage is not included

Full Mailing Services

• Takes care of everything from printing names and addresses, processing the list and delivering the mailing to our local post office
• List processing includes:
  • CASS certification
  • Deletion of duplicates upon request
  • Checking for non-deliverable mail
  • NCOA (National Change of Address)
• We will return the updated NCOA records and the non-mailable records so you may update your database
• Postage is not included

For Full Mailing Services orders:

• Choose First Class Mail:
  • When content is time-sensitive
  • Once the order is dropped off at the post office, First Class will typically be delivered in 2 to 5 days in most cases
  • Alaska, Hawaii Puerto Rico and Guam may take longer.
• Choose Standard Mail:
  • When you have at least 200 pieces and the content is not time-sensitive
  • This type of bulk mailing is less expensive but the USPS processes it on a “time available” basis
  • No guaranteed delivery time
  • Once the order is delivered to the post office, local Standard Mail is typically delivered in 4 to 14 days
  • If a piece is undeliverable, it will not be returned and USPS will recycle it
• The delivery times listed above are based on USPS estimates once your mail has been delivered to the post office. Please account for the time for your online printer process and print your order when trying to determine when your mail will be delivered to its recipients.

Important Details

Delivery

All mailing delivery dates are estimates, not guarantees. Smartpress’ responsibility is limited to preparing your mailing and completing delivery to the USPS.

Smartpress’ responsibility ends when the job is delivered to the Chanhassen, MN post office. In no event shall Smartpress be liable for USPS performance failures or delivery delays.

Mailing Errors

As part of our online printing services, Smartpress will rectify printing and mailing errors only to the extent of re-mailing a correction or corrected job as soon as possible. In no case is Smartpress liable for loss of business, incidental or consequential damages, or costs in excess of billing for services related to the specific job.

Legal

The customer will defend and hold Smartpress harmless in any suit or court action brought against Smartpress or The Bernard Group by others for alleged damages, costs or expenses (including reasonable attorney’s fees).

They will also defend and hold Smartpress harmless in any liabilities or losses resulting from circumstances where Smartpress (acting as the customer’s agent) uses copy, photographs or illustrations that are believed by others to be degrading, libelous or harmful to their reputations, images or standing in the community, as well as an infringement on a trademark, trade name, service mark or copyright belonging to others.

The customer will defend and hold Smartpress harmless in a suit or court action brought against Smartpress for actions of the customer’s employees which may occur as a result of any mailing.