List Processing

Pricing for List Processing

Pricing for mail fulfillment services with list processing assumes you will provide a clean data file and address list that’s properly set up in the recommended format. Reference our mailing list template to make sure your list is set up properly.

If your file is not set up properly, we will ask that you correct the file before we begin work on it. If you need help, we can set up your file for you for an additional fee.

Uploading and Ordering

When placing an order, our online printing services let you upload your list along with your art file. If you do not have your list available at the time of ordering, you can upload it later using the same file upload tools available for your art files.

You can access the upload tools any time by logging in to your account at Smartpress.com and going to “My Orders.”

Please note that your proof processing time does not begin until we have all of your materials, including the mailing list.

List File Formats

We accept data files in just about any format including CSV, TXT, XLS (Excel) and DBF. See our mailing list template for help with this. We also have a variable data personalization template for customizing your lists before printing.

For more accurate order processing, please delete any data from the file that is not necessary for mailing purposes before uploading your mailing list. Keeping only the information needed for your mailing can help make list processing more accurate and efficient.

ePAF for List Processing

For any order containing list processing, you’ll be asked to fill out an ePAF. An ePAF is required for list processing and confirms the accuracy of the information being used for your mailing. The process goes like this:

1. You’ll get a message in your activity log requesting that you sign an ePAF. The message contains a link to the ePAF. Click on the link or copy and paste it into your browser. The message will look something like this:

2. Once you open the ePAF, click the check box in Step 1 to acknowledge that you’ve received the ePAF.
3. Verify the information we entered in Step 2 is correct. If it is correct, go to Step 3. If it is not correct, edit the information in the form fields and click the Confirm button when done.
4. Click the check box in Step 3 confirming the accuracy of the information entered into your ePAF.
5. Click the Confirm button in Step 4 to finalize your ePAF.

Your ePAF will instantly be available for us to use, but we don’t get notified that you signed it. After signing your ePAF, create a post in your activity log to let us know it’s complete. This helps expedite the proofing process.