{"id":26320,"date":"2016-07-27T10:23:50","date_gmt":"2016-07-27T10:23:50","guid":{"rendered":"http:\/\/spdc.wpengine.com\/?page_id=26320"},"modified":"2025-09-25T09:23:31","modified_gmt":"2025-09-25T14:23:31","slug":"mailing-and-addressing-services","status":"publish","type":"post","link":"https:\/\/smartpress.com\/support\/direct-mail\/mailing-and-addressing-services","title":{"rendered":"Mailing and Addressing Services"},"content":{"rendered":"\n<figure class=\"wp-block-image size-large\"><img loading=\"lazy\" decoding=\"async\" src=\"https:\/\/smartpresssupport.imgix.net\/support\/wp-content\/uploads\/2022\/08\/0003_2021-08-SP-VDP-Direct-Mail-Brochure-John.jpg?auto=format%2Ccompress&fit=crop&h=683&ixlib=php-3.3.0&w=1024&s=75b05dbda9bc8e72d135d198c4cfe941\" alt=\"Mailing and addressing services\" class=\"wp-image-29639\" srcset=\"https:\/\/smartpresssupport.imgix.net\/support\/wp-content\/uploads\/2022\/08\/0003_2021-08-SP-VDP-Direct-Mail-Brochure-John-scaled.jpg?auto=format%2Ccompress&amp;fit=crop&amp;h=683&amp;ixlib=php-3.3.0&amp;w=1024&amp;s=05654e5a9aced946c5aca3cc4df1b97b 1024w, https:\/\/smartpresssupport.imgix.net\/support\/wp-content\/uploads\/2022\/08\/0003_2021-08-SP-VDP-Direct-Mail-Brochure-John-scaled.jpg?auto=format%2Ccompress&amp;fit=crop&amp;h=200&amp;ixlib=php-3.3.0&amp;w=300&amp;s=6a3f04d8035d0990b549ddea54b8df0e 300w, https:\/\/smartpresssupport.imgix.net\/support\/wp-content\/uploads\/2022\/08\/0003_2021-08-SP-VDP-Direct-Mail-Brochure-John-scaled.jpg?auto=format%2Ccompress&amp;fit=crop&amp;h=512&amp;ixlib=php-3.3.0&amp;w=768&amp;s=6ce7743e38fbb6815e16afd12ee1c6ad 768w, https:\/\/smartpresssupport.imgix.net\/support\/wp-content\/uploads\/2022\/08\/0003_2021-08-SP-VDP-Direct-Mail-Brochure-John-scaled.jpg?auto=format%2Ccompress&amp;fit=crop&amp;h=1024&amp;ixlib=php-3.3.0&amp;w=1536&amp;s=af0e5aab6cf878c2135bdc806da0ff1e 1536w, https:\/\/smartpresssupport.imgix.net\/support\/wp-content\/uploads\/2022\/08\/0003_2021-08-SP-VDP-Direct-Mail-Brochure-John-scaled.jpg?auto=format%2Ccompress&amp;fit=crop&amp;h=1365&amp;ixlib=php-3.3.0&amp;w=2048&amp;s=805b133af6c482a071e7d0f6505eb0e2 2048w\" sizes=\"(max-width: 1024px) 100vw, 1024px\" data-recalc-dims=\"1\" \/><\/figure>\n\n\n\n<h2 class=\"wp-block-heading\">Mailing &amp; Addressing Services Overview<\/h2>\n\n\n\n<p>Smartpress offers comprehensive mailing and addressing services for direct mail campaigns, including variable data printing, list processing and fulfillment. Learn how to include these services with your order and what to expect. Then simply select the online printing service desired when obtaining an instant quote for your project.<\/p>\n\n\n\n<p><strong>Please note, for orders containing addressing and mailing services:<\/strong><\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><a href=\"https:\/\/smartpress.com\/support\/ordering-shipping\/how-to-use-a-print-proof\">Proofs<\/a> will be available within 48 hours on business days.<\/li>\n\n\n\n<li>Quoted prices for addressing and mailing include processing the file one time.<\/li>\n\n\n\n<li>Additional charges will apply if you need to reformat the file and resubmit it or if the file requires more than 15 minutes for Smartpress to review and prep the file.<\/li>\n\n\n\n<li>We will contact you for approval before any charges are incurred.<\/li>\n<\/ul>\n\n\n\n<div style=\"height:10px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n\n\n<section class=\"waypoint t-sink s-sink\" id=\"addressing-services\">\n    \n\n<h2 class=\"wp-block-heading\">Smartpress&#8217; Addressing Services <\/h2>\n\n\n\n<p><strong>Please note addressing services vary by product and may require a <a href=\"https:\/\/smartpress.com\/pages\/custom-quote\" target=\"_blank\" rel=\"noreferrer noopener\">Custom Quote<\/a>.<\/strong><\/p>\n\n\n\n<h3 class=\"wp-block-heading\">Variable Data Addressing<\/h3>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Prints a variable name and address in the address area<\/li>\n\n\n\n<li>Choose this option if you are supplying the address file and we\u2019ll print your list exactly as is<\/li>\n\n\n\n<li>Your order will be bulk shipped to you for affixing postage and delivery to your local post office<\/li>\n\n\n\n<li>Postage is not included<\/li>\n<\/ul>\n\n\n\n<h3 class=\"wp-block-heading\">Variable Data Addressing With List Processing<\/h3>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Prints a variable name and address in the address area<\/li>\n\n\n\n<li>This online printing option will be used if you are mailing the mail piece by stamp or meter strip<\/li>\n\n\n\n<li><a href=\"https:\/\/smartpress.com\/support\/direct-mail\/list-processing\">List processing<\/a> includes:\n<ul class=\"wp-block-list\">\n<li>CASS certification (Coding Accuracy Support System)<\/li>\n\n\n\n<li>Deletion of duplicates upon request<\/li>\n\n\n\n<li>Checking for non-deliverable mail<\/li>\n\n\n\n<li><a href=\"https:\/\/smartpress.com\/support\/direct-mail\/mailing-lists-ncoa-paf\">NCOA<\/a> (National Change of Address)<\/li>\n<\/ul>\n<\/li>\n\n\n\n<li>We will return the updated NCOA records and the non-mailable records so you can update your database<\/li>\n\n\n\n<li>Postage is not included<\/li>\n<\/ul>\n\n\n\n<p><strong><em>Smartpress Tip: <\/em><\/strong>This service is best for companies with large address lists that may contain duplicates or require validation.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">Variable Data Addressing and Mailing With Your Permit<\/h3>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Will use your indicia and mail from the post office where you hold your <a href=\"https:\/\/smartpress.com\/support\/direct-mail\/mailing-permits\">permit<\/a><\/li>\n\n\n\n<li>We will ship this mailing to you, along with all necessary paperwork, to mail at your local post office<\/li>\n\n\n\n<li>List processing includes:\n<ul class=\"wp-block-list\">\n<li>CASS certification<\/li>\n\n\n\n<li>Deletion of duplicates upon request<\/li>\n\n\n\n<li>Checking for non-deliverable mail<\/li>\n\n\n\n<li>NCOA<\/li>\n<\/ul>\n<\/li>\n\n\n\n<li>We will return the updated NCOA records and the non-mailable records so you can update your database<\/li>\n\n\n\n<li>Postage is not included<\/li>\n<\/ul>\n\n\n\n<h3 class=\"wp-block-heading\">Full Mailing Services<\/h3>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Takes care of everything from printing names and addresses, processing the list and delivering the mailing to our local post office<\/li>\n\n\n\n<li>List processing includes:\n<ul class=\"wp-block-list\">\n<li>CASS certification<\/li>\n\n\n\n<li>Deletion of duplicates <\/li>\n\n\n\n<li>Checking for non-deliverable mail<\/li>\n\n\n\n<li>NCOA (National Change of Address)<\/li>\n<\/ul>\n<\/li>\n\n\n\n<li>We will return the updated NCOA records and the non-mailable records so you may update your database<\/li>\n\n\n\n<li>Postage is not included<\/li>\n<\/ul>\n\n\n\n<p><strong>For Full Mailing Services&nbsp;orders:<\/strong><\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Choose <strong>First Class Mail:<\/strong>\n<ul class=\"wp-block-list\">\n<li>When content is time-sensitive<\/li>\n\n\n\n<li>Once the order is dropped off at the post office, First Class will typically be delivered in 2 to 5 days in most cases<\/li>\n\n\n\n<li>Alaska, Hawaii Puerto Rico and Guam may take longer.<\/li>\n<\/ul>\n<\/li>\n\n\n\n<li>Choose <strong>Standard Mail:<\/strong>\n<ul class=\"wp-block-list\">\n<li>When you have at least 200 pieces and the content is not time-sensitive<\/li>\n\n\n\n<li>This type of bulk mailing is less expensive but the USPS processes it on a \u201ctime available\u201d basis<\/li>\n\n\n\n<li>No guaranteed delivery time<\/li>\n\n\n\n<li>Once the order is delivered to the post office, local Standard Mail is typically delivered in 4 to 14 days<\/li>\n\n\n\n<li>If a piece is undeliverable, it will not be returned and USPS will recycle it<\/li>\n<\/ul>\n<\/li>\n\n\n\n<li>The delivery times listed above are based on USPS estimates once your mail has been delivered to the post office. Please account for the time for your online printer process and print your order when trying to determine when your mail will be delivered to its recipients.<\/li>\n<\/ul>\n\n\n<\/section>\n\n\n\n<figure class=\"wp-block-image size-large\"><img loading=\"lazy\" decoding=\"async\" src=\"https:\/\/smartpresssupport.imgix.net\/support\/wp-content\/uploads\/2022\/08\/0002_2021-02-Real-Estate-Direct-Mail-Postcards.jpg?auto=format%2Ccompress&fit=crop&h=683&ixlib=php-3.3.0&w=1024&s=7edcae8f90250d699f90f4a93dbe4309\" alt=\"Direct mail services\" class=\"wp-image-29640\" srcset=\"https:\/\/smartpresssupport.imgix.net\/support\/wp-content\/uploads\/2022\/08\/0002_2021-02-Real-Estate-Direct-Mail-Postcards-scaled.jpg?auto=format%2Ccompress&amp;fit=crop&amp;h=683&amp;ixlib=php-3.3.0&amp;w=1024&amp;s=6e965667b9835951a13dc2ab0c00fd9e 1024w, https:\/\/smartpresssupport.imgix.net\/support\/wp-content\/uploads\/2022\/08\/0002_2021-02-Real-Estate-Direct-Mail-Postcards-scaled.jpg?auto=format%2Ccompress&amp;fit=crop&amp;h=200&amp;ixlib=php-3.3.0&amp;w=300&amp;s=c22f644ad1052c3d029d041fc3343cf9 300w, https:\/\/smartpresssupport.imgix.net\/support\/wp-content\/uploads\/2022\/08\/0002_2021-02-Real-Estate-Direct-Mail-Postcards-scaled.jpg?auto=format%2Ccompress&amp;fit=crop&amp;h=512&amp;ixlib=php-3.3.0&amp;w=768&amp;s=add6975a73ba256da287c756b6ab9a39 768w, https:\/\/smartpresssupport.imgix.net\/support\/wp-content\/uploads\/2022\/08\/0002_2021-02-Real-Estate-Direct-Mail-Postcards-scaled.jpg?auto=format%2Ccompress&amp;fit=crop&amp;h=1024&amp;ixlib=php-3.3.0&amp;w=1536&amp;s=b742b25a7d54db95723aa97c7283ea9b 1536w, https:\/\/smartpresssupport.imgix.net\/support\/wp-content\/uploads\/2022\/08\/0002_2021-02-Real-Estate-Direct-Mail-Postcards-scaled.jpg?auto=format%2Ccompress&amp;fit=crop&amp;h=1365&amp;ixlib=php-3.3.0&amp;w=2048&amp;s=48b08b1a5d7089667f768219c6f9d306 2048w\" sizes=\"(max-width: 1024px) 100vw, 1024px\" data-recalc-dims=\"1\" \/><\/figure>\n\n\n\n<section class=\"waypoint t-sink s-sink\" id=\"policies-and-disclaimers\">\n    \n\n<h2 class=\"wp-block-heading\">Mailing and Addressing Policies and Disclaimers<\/h2>\n\n\n\n<h3 class=\"wp-block-heading\">Delivery<\/h3>\n\n\n\n<ul class=\"wp-block-list\">\n<li>All mailing delivery dates are estimates, not guarantees. Smartpress\u2019 responsibility is limited to preparing your mailing and completing delivery to the USPS.<\/li>\n\n\n\n<li>Smartpress&#8217; responsibility ends when the job is delivered to the Chanhassen, MN post office. In no event shall Smartpress be liable for USPS performance failures or delivery delays.<\/li>\n<\/ul>\n\n\n\n<h3 class=\"wp-block-heading\"><strong>Mailing Errors<\/strong><\/h3>\n\n\n\n<ul class=\"wp-block-list\">\n<li>As part of our online printing services, Smartpress will rectify printing and mailing errors only to the extent of re-mailing a correction or corrected job as soon as possible. <\/li>\n\n\n\n<li>In no case is Smartpress liable for loss of business, incidental or consequential damages, or costs in excess of billing for services related to the specific job.<\/li>\n<\/ul>\n\n\n\n<h3 class=\"wp-block-heading\"><strong>Legal<\/strong><\/h3>\n\n\n\n<ul class=\"wp-block-list\">\n<li>The customer will defend and hold Smartpress harmless in any suit or court action brought against Smartpress or The Bernard Group by others for alleged damages, costs or expenses (including reasonable attorney\u2019s fees).<\/li>\n\n\n\n<li>They will also defend and hold Smartpress harmless in any liabilities or losses resulting from circumstances where Smartpress (acting as the customer\u2019s agent) uses copy, photographs or illustrations that are believed by others to be degrading, libelous or harmful to their reputations, images or standing in the community, as well as an infringement on a trademark, trade name, service mark or copyright belonging to others.<\/li>\n\n\n\n<li>The customer will defend and hold Smartpress harmless in a suit or court action brought against Smartpress for actions of the customer&#8217;s employees which may occur as a result of any mailing.<\/li>\n<\/ul>\n\n\n<\/section>\n\n\n\n<div style=\"height:10px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n\n\n<p>If you have questions about mailing and addressing or any of our online printing services, please <a href=\"https:\/\/smartpress.com\/support\/contact\" target=\"_blank\" rel=\"noreferrer noopener\">contact customer service<\/a> to chat with an expert.<\/p>\n","protected":false},"excerpt":{"rendered":"<p>Mailing &amp; Addressing Services Overview Smartpress offers comprehensive mailing and addressing services for direct mail campaigns, including variable data printing, list processing and fulfillment. Learn how to include these services with your order and what to expect. Then simply select the online printing service desired when obtaining an instant quote for your project. Please note, [&hellip;]<\/p>\n","protected":false},"author":3,"featured_media":29639,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":true,"footnotes":""},"categories":[548],"tags":[12,2],"class_list":["post-26320","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-direct-mail","tag-direct-mail-services","tag-policies"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v25.9 - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>Mailing and Addressing Services | Support<\/title>\n<meta name=\"description\" content=\"Smartpress offers a range of mailing and addressing services, from addressing your direct mail pieces to delivering them to the post office.\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" 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